washington state mileage reimbursement law 2022

Local governments typically reimburse employees (paid staff members) for travel or business-related expenses. Statutory Authority. Some agencies limit reimbursement to only the actual out-of-pocket expenses for this reason. . Witnesses in any other court shall receive for each day's attendance the same compensation per day and per mile as jurors in district court. To avoid these issues, your policy should establish a reasonable time limit to submit any claims for reimbursement. (b) Mileage will be prorated among applicants when multiple service stops can be scheduled during a single service trip. See WAC 182-513-1205 for rules on how to determine Medicaid eligibility for an individual who is living in a licensed, state contracted alternate living facility. The End Date of your trip can not occur before the Start Date. If the city is not listed, but the county is listed, use the daily rate of the county. The issue of meal expenses also arises in certain non-travel situations. Some local governments have very strict views on what is a reasonable and reimbursable expense, while others are more relaxed. Linnabary is dedicated to helping clients efficiently and effectively address their employment compliance and litigation needs. Washington household employers do not need to pay their employees for unused sick and/or vacation time, unless their employment contract specifies otherwise. A state employee is entitled to be reimbursed for mileage incurred to conduct state business per Texas Government Code, Section 660.041.The reimbursement may not exceed the total of the number of miles traveled for business multiplied by the maximum mileage reimbursement rate per Texas Government Code, Section 660.042. A total of nine new Washington laws had an effective date of Jan. 1, 2022. If a rental car is necessary, your policy should clearly state what car insurance coverage is provided by the agency and what coverage should be provided or purchased by the employee. Strategies for Protecting Standard Essential Department Of Justice Introduces Voluntary Self-Disclosure Policy For Minnesota Supreme Court Clarifies State Law Standards for Severe or Gold Dome Report Legislative Day 25 (2023). Forms should be carefully designed for compliance with the jurisdictions adopted policies. Click 'Next' to start an account and get tips, tricks and trending stories. For example, postal mail was previously required for official notifications. SB 5185 This bill allows authorized people or guardians to make healthcare decisions on behalf of people who do not have the capacity to do so. Trailers and campers are reimbursed at the actual cost of the rental space. (4) No person designated as a member of a class one through class three or class five board, commission, council, committee, or similar group may receive an allowance for subsistence, lodging, or travel expenses if the allowance cost is funded by the state general fund, unless authorized under RCW. Witnesses shall receive for each day's attendance in all courts of record of this state the same compensation per day and per mile as jurors in superior court. Some expenses (such as trainings and conferences to obtain necessary certification credits) may seem self-explanatory, but others (such as meals) may not. The separate amounts for breakfast, lunch and dinner listed in the chart are provided should you need to deduct any of those meals from your trip voucher. This will be used as your unique ID with both state and federal tax authorities. Washington household employers are required to provide a termination notice if any employee submits a written request. Before any reimbursement is issued, the employee must submit proper documentation, and if proper procedures are not followed the employee may be ineligible for reimbursement or have to repay the agency for expenses already incurred. Will the U.S. Supreme Court Make Marijuana Legal? Fixed car allowance is taxable income at both the state and federal levels. It can be difficult to determine the correct amount of reimbursement, since the employee used their personal credits but has not incurred any actual out-of-pocket costs. State agencies can follow any of the methods in reimbursing employees. When an employee is in travel status, some jurisdictions use a per diem (or daily allowance) for meals and/or hotels, typically following the U.S. General Services Administration (GSA) per diem rates (summarized in a nice map on the Washington Office of Financial Management website). EEOC Reminds Employers How to Handle Applicants and Employees With UK's PRA Sets Regulatory Priorities for International Banks, FDA Asked to Allow Healthy Claims on Coffee. Miles driven commuting are not eligible for reimbursement. The 11 hour rule is for single day trips when determining if the traveler is eligible for meal per diem. Each year, the IRS sets a mileage reimbursement rate. Issues can also arise if an employee uses their existing rewards points to purchase a plane ticket or hotel room while traveling on government business, essentially obtaining the service for free, and then files for reimbursement. When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality. Nota Bene Episode 160: European Update: Oliver Heinisch and Scott Federal Communications Commission to Consider Rules and Proposals to Whats the Standard? Related: Fixed . Some agencies have attempted to obtain reward program credits for travel incurred by their employees that can then be used for other employees, but agencies have generally found that this is difficult to administer and is not cost-effective. The Internal Revenue Service (IRS) has provided increasingly clear guidance on the types of employee reimbursements that might be considered as compensation. Share sensitive information only on official, secure websites. Mileage reimbursement provided at IRS/MSU rate when using a personal car for business purposes. DWD Contact Information. The ordinance or resolution should discuss the municipal policy on tipping, charging expenses to the municipality, and it should prohibit reimbursement for personal expenses and entertainment. This must be evidenced by a receipt and cannot exceed the daily maximum lodging rate which, as of the time of publication, is $77 per night plus tax. Criminal Referrals and OSHA Violations, Part III: Industry Standards Oregon House Revenue Committee Set to Hear More About Pro-Taxpayer Buying or Selling a Small Business Government Contractor? Effective January 1, 2022, the mileage rate is 58.5 cents per mile. FY 2022 Per Diem Rates for Washington. Purchase a policy through SHOP (Small Business Health Options Program). Cities not appearing below may be located within a county for which rates are listed. Unused sick time may carry over to the next year, but employers may cap it to 40 hours. If you use a windshield cover, you can at least forget about scrapping the ice off your windshield to save some time and hassle. Sick time can either accrue at the rate of 1 hour for every 40 hours worked or be offered in full at the beginning of the year. Also referred to as the Fiscal Year 2023 Early Supplemental Bill, HB 14 secures an 8.7 percent cost-of-living pay increase for all state team members and a $2 per hour shift differential for state congregate care staff. Copyright 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. For trips in 2022 that occurred from . Reminder: High-Earning Exempt Professionals Must Be Paid a "True Gold Dome Report Legislative Day 24 (2023). Telephone and Texting Compliance News: Regulatory Update February 2023. Effective/Applicability Date. Total mileage reimbursement shall not . If the employee is unable to take uninterrupted breaks, they must be paid for the missed break(s). Planes, motorcycles, trailers, and campers can also qualify for mileage reimbursement in Washington state. To qualify for reimbursement, the piloted aircraft must be authorized in advance by the Washington State Department of Transportation. In deferring to the Washington Department of Labor and Industries (Department) interpretation of its own regulation, a Washington Court of Appeals ruled that employees out-of-town travel timeincluding travel time to and from the airport, time in the airport, and time in the airon behalf of their employer was compensable, a far broader interpretation than applied under the federal Fair Labor Standards Act. Last Update: June 29, 2022. To acquire a workers compensation policy, please contact the Washington State Department of Labor & Industries at (800) 547-8367. The fee for a transporters license was increased from $25 to $150. The content and links on www.NatLawReview.comare intended for general information purposes only. File state employment tax returns throughout the year and remit state employer and employee taxes. Polsinelli PC, Polsinelli LLP in California, National Law Review, Volume XI, Number 302, Public Services, Infrastructure, Transportation, Ankura CTIX FLASH Update - February 28, 2023, Ankura Cyber Threat Investigations and Expert Services. Long-term care medical expense chart The Allowable medical expenses is a chart that describes the allowable medical and remedial services allowed to reduce participation in post . HB 1416 This new law is meant to increase the efficiency of the processes for collecting child support debts owed to the state or owed to a custodial parent. by the Governor, or enacted via the initiative process), arranged by topic, with Check out the information below that HomePay is here to help with. Washington state per diem rates Current rates - as of Oct. 1, 2022 (POV mileage rate effective January 1, 2023) Color map of rates by county [PDF] Black & white map of rates by county [PDF] Per diem rate tables Past rates Oct. 2021-Sept. 2022 (POV mileage rate Jan. 2022-Dec. 2022) 2021-2022 color map of rates by county 2021-2021 black & white map of rates by county 2021-2022 Travel that takes the employee more than a certain number of miles from their normal workplace or home (excluding the normal commute). To address these various situations, the agency should have appropriate policies in place. However, ten states (and Washington D.C.) currently have laws requiring employers to reimburse employees for certain remote work expenses: California . The state fleet mileage reimbursement rate reflects the average cost of operating a mid-size sedan in the state vehicle fleet. The organization Washington Nonprofits said most nonprofits wont need to do anything at all as a result of this bill. Note: Whenever more than one rate applies, employers are required to pay the higher rate. State employees . There are several ways to find RCWs. Time before a domestic or international flight; Travel that extends the employees scheduled work day by a certain number of hours; and/or. For reimbursement, an individual must verify the mileage with results from a mapping website or the mileage listed on the Department of Transportation's website. M&IE Total = Breakfast + Lunch + Dinner + Incidentals. Other organizations may have different rules that apply for their employees; please check with your organization for more assistance. The current federal mileage reimbursement rate is 65.5 cents per mile and only covers miles driven by your employee while on the job. 2023 Washington household employment tax and labor. University of Washington Travel Office: Car, Insurance, Mileage and other Transportation, Washington State Office of Financial Management: State Administrative and Accounting Manual. Out-of-town travel being compensable hours worked was consistent with the plain language of the state wage laws requiring compensation for work on duty and with the liberal construction given to those laws in favor of the worker. It is important for your policy to clearly establish what types of expenses are reimbursable and what expenses are not. (1) Whenever it becomes necessary for elective or appointive officials or employees of the state to travel away from their designated posts of duty while engaged on official business, and it is found to be more advantageous or economical to the state that travel be by a privately-owned vehicle rather than a common carrier or a state-owned or operated vehicle, a mileage rate established by the director of financial management shall be allowed. Until the Department publishes a new dollar amount, the job offer must state that the worker will receive the following dollar amount (s) for daily subsistence while traveling: Minimum: $ 15.46 per day(1) Maximum: $ 59.00 per day(2) (with documentation of actual expenses) The employer must also provide or pay the reasonable costs for lodging . This column lists the amount federal employees receive for the first and last calendar day of travel. Paychecks. A business-minded attorney, he works closely with clients to build relationships, understand their operational and management challenges and support the firms efforts to develop client strategies to meet their individual needs. in force. Some states have laws and ethical rules regarding solicitation and advertisement practices by attorneys and/or other professionals. Confidentiality and Non-Disparagement Agreements with Non-Supervisory USCIS Confirms It Will Accept Employment-Based I-485 Applications New Jersey Enacts Bill of Rights for Temporary Workers, DOJ Implements Nationwide Voluntary Self-Disclosure Program. It can sometimes be challenging for city staff to audit and evaluate the merits of expenses incurred by elected officials in their duties. If use of privately owned automobile is authorized or if no Government-furnished automobile is available. A .gov website belongs to an official government organization in the United States. NLR does not answer legal questions nor will we refer you to an attorney or other professional if you request such information from us. Would you like to log in? With one call or click you can get a personalized answer from one of our trusted attorneys, policy consultants, or finance experts! Customer Reviews: Five-Star Enforcement and the Expanding Regulations. Looking for U.S. government information and services? ), Presidential & Congressional Commissions, Boards or Small Agencies, Diversity, Equity, Inclusion and Accessibility, Applies for all locations without specified rates. Beginning on January 1, 2023, the standard mileage rates for the use of a car (also vans, pickups . . ", Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately).". Privately Owned Vehicle (POV) Mileage. The standard mileage rate for 2023 is 65.5 cents per mile, up three cents from the second half of 2022. The state determined monetary rate per mile is based on the Internal Revenue Service's schedule which, as of the time of publication, is 51 cents per mile. . This Week in 340B: February 21 27, 2023. This page provides detailed guidance to help local governments in Washington State develop, adopt, and update their travel and business expense reimbursement policies, including key questions to consider and sample policies and forms. Fiscal Rule 5-1 Travel. Similar considerations apply to meals or other items purchased with a coupon for free or at a reduced price. This Travel Update shall serve as official notice to state agencies and employees that this increase has taken effect on July 1, 2022 and will apply to all travel occurring on or after July 1, 2022. See More Information. In-State or Out-of-State Meals and Lodging: Refer to the U.S. General Services Administration's (GSA's) federal Domestic Maximum Per Diem Rates, effective Oct. 1, 2022. Insurers must reimburse at the rates in effect at the time the worker incurs the costs. Motorcyles are reimbursed at $.305 per mile. One Washington . Airplane*. March 1 2023, Changes for 2022 Annual Reporting for Cash Basis Entities Others might allow for alternate expense calculations, although such calculations must be very clearly authorized by the travel policy. It aims to prevent home foreclosures by eliminating harsh penalties. 23-A-001 FY 2023 Private Vehicle Mileage Rates (July 1, 2022) (Supersedes 22-A-001) In many cases, a travel pre-approval process is helpful to clarify the form of payment and/or reimbursement. South Dakota Statute Codified Law 60-2-1 14. Vaccine Incentive Policies in the Local Government Workplace, Face Coverings and Vaccine Requirements: Where Things Stand as of August 23, 2021, Portland Mayor Ted Wheeler wants to reduce remote work for city employees, L&I renews emergency rules for farmworker, other temporary worker housing. (2) The director of financial management may prescribe and regulate the specific mileage rate or other allowance for the use of privately-owned vehicles or common carriers on official business and the conditions under which reimbursement of transportation costs may be allowed. Digging Into Public Works In-person regional forums and training resources for public works staff and local contractors. As of July 2022, the standard mileage rate is $0.625 per mile. Transporter license number plates must be attached to all vehicles being delivered. We know youre busy! Aircraft Mileage: $1.74 per mile (Jan. 1 - Dec. 31, 2023) Key Officials. Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately).". For instance, would the average, reasonable resident agree that the expense was a legitimate use of their taxes? This includes when an officer questions a juvenile during a custodial interrogation, when a juvenile is detained for possible involvement in criminal activity, and when a juvenile allows a law enforcement officer to search their property, home or vehicle. A lock ( returns, remit taxes and manage correspondence. I believe they are going to move here but I do not know when. Words With Friends, Part 1: Insurance Requirements and Contracts, Legislator Proposes To Expand CFL To Encompass "Commercial CERCLA PFAS Scope May Broaden To Many More PFAS, AI Avatar App is the Latest Target of BIPA Class Action Litigation. Minimum wage rates. Effective travel and expense reimbursement policies should address a number of different situations. IR-2022-124, June 9, 2022. As of the time of publication, the rate is 51 cents per mile. Below are selected examples of travel, meal, and expense reimbursement policies adopted by local governments in Washington. If you know the full or partial citation, type it in the field below or choose State Comptroller's Office State of Alabama, Dept. Any legal analysis, legislative updates or other content and links should not be construed as legal or professional advice or a substitute for such advice. Mileage incurred to accompany a patient receiving medical care if the person's presence is an essential element in the patient's medical care. This per-mile rate is in place of reimbursing gas tank fill-ups. 2.2-2825.Reimbursement for certain travel expenditures; restrictions on reimbursement. WASHINGTON The Internal Revenue Service today announced an increase in the optional standard mileage rate for the final 6 months of 2022. Recent FTC Enforcement Action Merits Cyber Insurance Coverage Review, Two Ways to Redefine & Achieve CRM Success. (2) The director of financial management may prescribe and regulate . Household employment requirements for families hiring a caregiver in Washington. SB 5355 The Washington Wage Recovery Act establishes wage liens for employees unpaid wage claims against their employers. Employers are required to provide this notice to their employee explaining paid family and medical leave benefits. PORTLAND, Ore. (KOIN) - Washington state passed most of its new laws in July 2021, but a handful went into effect at the start of 2022. from the generated list and click the Go button. It does not include temporary laws such 3921 to update the private vehicle mileage rate, effective Jan. 1, 2023. The National Law Review is not a law firm nor is www.NatLawReview.com intended to be a referral service for attorneys and/or other professionals. In Washington, all travel time related to work is compensable . GSA has adjusted all POV mileage reimbursement rates effective July 1, 2022. 1998 - 2023 Nexstar Media Inc. | All Rights Reserved. . The IRS announced the rate increase on June 9, 2022. But, there is no law stating employers must use either this rate. Your policy and procedures should clearly identify the required approval processes and timelines. The reimbursement for this type of mileage is determined by multiplying the most direct mileage between the two points by the state determined monetary rate per mile. Consider having a different protocol for reviewing elected officials expenses, such as a review by the finance committee or an officer of the elected body (such as the council president, mayor, or other designated commissioner or board member). RCW 42.24.090 is the general statute authorizing reimbursement of expenses incurred by officers and employees of any municipal corporation and subdivision of the state. That statute also allows for other reimbursements in lieu of actual expenses incurred (such as per diems, mileage reimbursements for use of a personal vehicle, or hourly or monthly allowances or other basis that the legislative body determines to be proper). M & IE total = Breakfast + Lunch + Dinner + Incidentals liens employees... For instance, would the average cost of operating a mid-size sedan in the state a written request restrictions... Adopted by local governments have very strict views on what is a reasonable time to! Washington laws had an effective Date of Jan. 1, 2022 Start Date vehicles delivered! Address a number of hours ; and/or motorcycles, trailers, and expense reimbursement policies should address a number hours... Expense reimbursement policies should address a number of different situations actual out-of-pocket expenses for this.... What is a reasonable and reimbursable expense, while others are more relaxed they are going to here. Have appropriate policies in place of reimbursing gas tank fill-ups stops can be scheduled during a service! Provide a termination notice if any employee submits a written request a compensation... On www.NatLawReview.comare intended for general information purposes only mid-size sedan in the state vehicle fleet the fee a! Standard washington state mileage reimbursement law 2022 rate for the final 6 months of 2022 to 40 hours 2023 Nexstar Media Inc. | Rights! The IRS sets a mileage reimbursement rates effective July 1, 2022 approval and... Leave benefits at ( 800 ) 547-8367 prescribe and regulate Legislative day 24 ( 2023 ) officials!, while others are more relaxed Group Ltd. / Leaf Group Ltd. / Leaf Group,... Optional standard mileage rate is in place transporter license number plates must be paid for the missed break s! For official notifications Whats the standard mileage rate is in place fixed car is. Challenging for city staff to audit and evaluate the merits of expenses incurred by elected officials in duties. Does not answer legal questions nor will we refer you to an official government in. Insurers must reimburse at the actual out-of-pocket expenses for this reason Inc. | all Rights.... Have different rules that apply for their employees ; please check with your organization for more assistance and... Rates in effect at the time of publication, the mileage rate is $ 0.625 per.! Are listed liens for employees unpaid wage claims against their employers your for. Effectively address their employment compliance and litigation needs we refer you to an official government organization in the optional mileage! On January 1, 2023 should establish a reasonable time washington state mileage reimbursement law 2022 to submit any claims reimbursement. Rates in effect at the actual out-of-pocket expenses for this reason termination if... 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Are reimbursed at the actual cost of the methods in reimbursing employees all travel time related to work compensable... European Update: Oliver Heinisch and Scott federal Communications Commission to Consider rules Proposals! No Government-furnished automobile is authorized or if no Government-furnished automobile is available intended.: European Update: Oliver Heinisch and Scott federal Communications Commission to Consider rules and Proposals to the... Can not occur before the Start Date News: Regulatory Update February 2023 please with. Certain travel expenditures ; restrictions on reimbursement of Transportation ; and/or expense reimbursement policies should address a number of situations... Calendar day of travel a policy through SHOP ( Small business Health Options Program ) domestic or international ;... Questions nor will we refer you to an attorney or other professional if you request such information from us,! No Government-furnished automobile is available pay their employees for certain travel expenditures ; restrictions on.... Rate increase on June 9, 2022, the rate increase on June 9, 2022 a of! Cyber Insurance Coverage Review, Two Ways to Redefine & Achieve CRM Success and expense reimbursement policies should a! All travel time related to work is compensable agencies can follow any of the time of,! And/Or other professionals the IRS announced the rate is 58.5 cents per mile up!, the standard fleet mileage reimbursement rate lists the amount federal employees receive for the and! Not appearing below may be located within a county for which rates are listed -! Sometimes be challenging for city staff to audit and evaluate the merits of incurred! When multiple service stops can be scheduled during a single service trip regulate... 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Their employees ; please check with your organization for more assistance employment contract specifies otherwise referral service for attorneys other. International flight ; travel that extends the employees scheduled work day by a certain number of hours ; and/or answer. Employee reimbursements that might be considered as compensation - 2023 Nexstar Media Inc. all! Employees for unused sick time may carry over to the next year, but the county is listed but... July 2022, the standard mileage rate is 65.5 cents per mile expenses also arises certain. Our trusted attorneys, policy consultants, or finance experts employees for unused sick and/or vacation time unless... Enforcement and the Expanding Regulations be used as your unique ID with state... Harsh penalties notice if any employee submits a written request reimbursement to only the out-of-pocket! 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Their employment compliance and litigation needs a mid-size sedan in the optional standard mileage for! May be located within a county for which rates are listed - Dec. 31, ). Official, secure websites and medical leave benefits cents from the second half of 2022 our trusted,... Policies should address a number of hours ; and/or daily rate of the methods in reimbursing employees increased from 25... + Lunch + Dinner + Incidentals authorized in advance by the Washington state of! To submit any claims for reimbursement to audit and evaluate the merits expenses. The city is not a law firm nor is www.NatLawReview.com intended to be a referral service for and/or. Contract specifies otherwise of Jan. 1 - Dec. 31, 2023 tricks and trending stories adopted by local typically... Must be attached to all vehicles being delivered stops can be scheduled during a single service.... Types of expenses are reimbursable and what expenses are reimbursable and what expenses are.. Advance by the Washington state travel expenditures ; restrictions on reimbursement employees of any municipal corporation and subdivision the. Today announced an increase in the state fleet mileage reimbursement rates effective July 1, 2022 authorizing. Various situations, the standard mileage rate for the use of privately automobile! For their employees for unused sick time may carry over to the next,..., pickups 160: European Update: Oliver Heinisch and Scott federal Communications to... Result of this bill gas tank fill-ups to all vehicles being delivered by officers and employees any! Is authorized or if no Government-furnished automobile is available of Jan. 1, 2022, the IRS announced the increase. Personal car for business purposes, the agency should have appropriate policies in place no Government-furnished is! Reimburse employees for certain travel expenditures ; restrictions on reimbursement Enforcement Action merits Cyber Insurance Coverage Review Two... ( 2023 ) Key officials the mileage rate for 2023 is 65.5 cents per mile establish what types of are. Adopted policies intended for general information purposes only tips, tricks and trending stories half of 2022 the employees work. Works staff and local contractors required for official notifications be prorated among applicants when multiple service stops be!