In the Rules and Alerts dialog box, on the E-mail Rules tab, choose the rule you want to delete. Status: Pending Reply Awaiting OP's response. WebBy flagging email messages, you can track responses to messages that you send. To do that, click File > Info > Manage Rules & Alerts. ._2cHgYGbfV9EZMSThqLt2tx{margin-bottom:16px;border-radius:4px}._3Q7WCNdCi77r0_CKPoDSFY{width:75%;height:24px}._2wgLWvNKnhoJX3DUVT_3F-,._3Q7WCNdCi77r0_CKPoDSFY{background:var(--newCommunityTheme-field);background-size:200%;margin-bottom:16px;border-radius:4px}._2wgLWvNKnhoJX3DUVT_3F-{width:100%;height:46px} If you are using Outlook.com through browser, you can sign in to http://mail.live.com/ , click on the gear icon then select options. Note: By default, sent messages are saved in the Sent Items folder. To see all of your flagged messages, select at the bottom left corner of the page. Then click Next. To view more options, select Create Rule. Rules are almost infinitely customizable. Click the Home tab. Client-only rules can only run when Outlook is running. Clean Email is a great Outlook management app that lets you program automations, block spam senders, unsubscribe from all unwanted newsletters, and more. Click Rules. In the Step 2 section, select people or public Note: If you want to customize the flag by specifying Start and Due dates or change when the reminder alert appears, follow the steps in the Flag to remind you and recipients to follow up section. See screen shot: If you are using Microsoft Outlook 2007, please click the Office Button at upper-left corner > Properties. Set categories, flags, reminders, or colors. Note: Outlook desktop application gives users the option to use their product with an email address that is tied to Microsoft Outlook as well as an address linked to Gmail, Yahoo, or other mail providers. How you organize the folders is up to you, but using them will help reduce clutter in your inbox. To get started, select an email in Outlook, and then click Home > Follow Up (its in the Tags group). Regardless who sent the email. Then select File and go to Save As for creating the template. The most common fields are listed under the Frequently-used fields category. A flag reminder appears, and you want to remove the flag. On the File tab, choose Manage Rules & Alerts, and on the E-mail Rules tab, choose Run Rules Now. To do this, just go to Settings Reading Pane. For more details, check the link below: https://www.youtube.com/watch?v=mFqUUlNxQaA Share Improve this answer Follow answered May 27, 2018 at 9:09 user2536008 215 1 5 When you remove the flag, the reminder is also deleted. If you are more accustomed to Gmail, you may find the reading pane set up in Outlook to be a bit of a pain. @keyframes _1tIZttmhLdrIGrB-6VvZcT{0%{opacity:0}to{opacity:1}}._3uK2I0hi3JFTKnMUFHD2Pd,.HQ2VJViRjokXpRbJzPvvc{--infoTextTooltip-overflow-left:0px;font-size:12px;font-weight:500;line-height:16px;padding:3px 9px;position:absolute;border-radius:4px;margin-top:-6px;background:#000;color:#fff;animation:_1tIZttmhLdrIGrB-6VvZcT .5s step-end;z-index:100;white-space:pre-wrap}._3uK2I0hi3JFTKnMUFHD2Pd:after,.HQ2VJViRjokXpRbJzPvvc:after{content:"";position:absolute;top:100%;left:calc(50% - 4px - var(--infoTextTooltip-overflow-left));width:0;height:0;border-top:3px solid #000;border-left:4px solid transparent;border-right:4px solid transparent}._3uK2I0hi3JFTKnMUFHD2Pd{margin-top:6px}._3uK2I0hi3JFTKnMUFHD2Pd:after{border-bottom:3px solid #000;border-top:none;bottom:100%;top:auto} If the To-Do Bar or Tasks is configured to show all tasks and to-do items regardless of whether they are complete or not, the message appears until you delete it from your Mail folders. Within Outlook, you can choose whether or not you want to display the To-Do Bar. In the Rules and Alerts dialog box, go to Email Rules and select New Rule . Within the tool, you can select whether to delete incoming messages, keep the latest, or delete anything older than 10 days based on the senders email address. On the last page of the Rules Wizard, enter a name for your rule. By default, the following flag start dates, due dates, and reminders are available: One hour before the end time of today's work day, Start time of current day plus one work day, Current date plus two days, but no later than the last work day of this week, Start time of current day plus two work days, Start time of the first work day of next week. But Tools like Quick Clean and Smart Views to help you quickly clean out an overloaded inbox, Keep unwanted emails out of your Inbox by unsubscribing - even from email lists that dont have an unsubscribe link, Automate repetitive with Auto Clean rules to archive emails as they become old or sort them into folders. For example, if you select Next Week, a Start date of next Monday and a Due date of the following Friday is set. In the Step 1: Select condition(s) box, select any exceptions to your rule by checking their checkboxes. I have done this but i cant seem to get it to apply. From the Action Items drop-down, select Mark Complete, or. In the Reading Pane or in the open message, select the InfoBar, and then select Open Original Flagged Message. Meeting requests, task requests, and documents. Also, new messages will go to your Deleted Items folder anytime someone replies to the conversation thread after youve pressed ignore. I tried over and over with no luck. To protect your privacy, do not post any personal information such as your email address, phone number, product key, password, or credit card number. To view emails by category, clickView > Categories and scroll to the appropriate section for your category. When you are done with Color Categories, select OK. For example, if a message is moved to the Calendar folder, a new appointment isnt created. Its Smart Folders feature organizes your messages into groups based on the similarities they have. In theAdvanced View Settings window, click Conditional Formatting. Automated 590 Try it now Work less, do more Connect your favorite apps to automate repetitive tasks. Stay organized: These rules help you filter, file, and follow-up with messages. As we mentioned above, you can use Clean Email to set up routine inbox automations for Outlook, regardless of whether you use the desktop or webmail version. Select to flag the message. Note: In Outlook 2007, you can click the Tools > Rules and Alerts. These include conditional formatting and color categories to add different fonts and colors to your emails. Pin a message Note: To pin a message or see pinned messages, your inbox must be sorted by date. We all receive dozens of junk emails each day. Select View Settings. To do that, click File > Info > Manage Rules & Alerts . If you are trying to learn how to organize email in Outlook, the Search Folder tool can help locate messages so you can apply a single action to groups of them at once. Open the original message in the Sent Items folder. You can also use Quick Parts in Outlook to quickly add common statements to your email replies. Set a Reminder Select the email message for which you want to set the reminder. However, you may need to acknowledge that you received the message even if you dont need to send a lengthy response. If you are more accustomed to Gmail, you may find the reading pane set up in Outlook to be a bit of a pain. Give an appropriate name to your rule, then clickFont to set your formatting options like font, color, and size. ._1x9diBHPBP-hL1JiwUwJ5J{font-size:14px;font-weight:500;line-height:18px;color:#ff585b;padding-left:3px;padding-right:24px}._2B0OHMLKb9TXNdd9g5Ere-,._1xKxnscCn2PjBiXhorZef4{height:16px;padding-right:4px;vertical-align:top}.icon._1LLqoNXrOsaIkMtOuTBmO5{height:20px;vertical-align:middle;padding-right:8px}.QB2Yrr8uihZVRhvwrKuMS{height:18px;padding-right:8px;vertical-align:top}._3w_KK8BUvCMkCPWZVsZQn0{font-size:14px;font-weight:500;line-height:18px;color:var(--newCommunityTheme-actionIcon)}._3w_KK8BUvCMkCPWZVsZQn0 ._1LLqoNXrOsaIkMtOuTBmO5,._3w_KK8BUvCMkCPWZVsZQn0 ._2B0OHMLKb9TXNdd9g5Ere-,._3w_KK8BUvCMkCPWZVsZQn0 ._1xKxnscCn2PjBiXhorZef4,._3w_KK8BUvCMkCPWZVsZQn0 .QB2Yrr8uihZVRhvwrKuMS{fill:var(--newCommunityTheme-actionIcon)} In the message draft, on the Message tab, in the Tags group, select Follow Up. A response to a flagged message arrives, and you want to remove the flag. Optionally, you can check the box to Keep a Copy of Forwarded Messages. Email has become a necessary evil that we all must deal with daily. You can set up a flagging system so you know which messages need replies, which need to be transformed into to-do items, and which can just be deleted. There are two types of rules in Outlookserver-based and client-only. Select one of the options. From now on, any message that you flag for follow up will automatically get a reminder set as well. Select the Flag for Me check box, and if you want, the Reminder check box. You can create this rule directly from a message you've already received. WebUnfortunately, there is no rule on the server-side that you can create to flag all the incoming mails from a specific sender. Choose the account you want to sign in with. This window appears on the right side of the page, and it lets you see upcoming calendar items as well as your task list. ._2Gt13AX94UlLxkluAMsZqP{background-position:50%;background-repeat:no-repeat;background-size:contain;position:relative;display:inline-block} However, if you're owning a work or a school account, you can try this Power Automate to see if you can create some flows which would do it for you: https://us.flow.microsoft.com/en-us/ You can make sure that you get a reminder SelectApply rule on messages I receive before clickingNext. Client-only rules Then select the option "manage folders". Client-only rules are rules that run only on your computer. Right-click the message you want to flag for follow up. Microsoft offers several quick actions, including Today, Tomorrow, or Next Week.. WebStep 1: Shift to the Mail view, open the specified mail folder, and click the Rules > Manage Rules & Alerts on the Home tab. You can set the action for your rule at the next stage. By default, the following flag options are available. Next to theFrom option at the bottom, type your email address or domain name. In the To-Do Bar pane, right-click the flagged message and select Mark Complete. Unless you have changed the default flag, the flag uses todays date for the Start date and Due date. Open the flagged sent message in the To-Do Bar. In Outlook, clickView > View Settings in the Current View category. 2. Explore subscription benefits, browse training courses, learn how to secure your device, and more. All Rights Reserved. WebIn multi-line view, click Arranged by, and then click Flag: Start Date or Flag: Due Date. In the Step 1: Select condition(s) box, any action you set on the first screen is checked. To manually apply a category to an Outlook email, select it in the Outlook folder view. Select the Action Items drop-down arrow to read the action item, and then select FOLLOW UP if you'd like to set a Follow Up Flag to remind you to do that action item. You added a flag to a message that you havent sent, but now want to remove the flag. Alternately, select Custom to create a Start date and Due date that doesnt appear on the list. If you want the best Outlook view settings for productivity, consider these suggestions. After you send a message that uses a flag, you can search for responses. In Outlook, you can add a flag, set a reminder for a flagged email, and assign a color category to an email message to organize your inbox. Note:If you want to run the rule on messages you've already received, check the box on the confirmation dialog that pops up and then click OK. If you want to keep a record of completed items, use Flag Complete. Your category will appear as a colored square in the default Outlook folder view, above the receipt time and date. The only seeming available actions that come close are in the "Mark" category, but that's just mark as read, junk, with importance, or categorize, none of which have a flag option. .c_dVyWK3BXRxSN3ULLJ_t{border-radius:4px 4px 0 0;height:34px;left:0;position:absolute;right:0;top:0}._1OQL3FCA9BfgI57ghHHgV3{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;-ms-flex-pack:start;justify-content:flex-start;margin-top:32px}._1OQL3FCA9BfgI57ghHHgV3 ._33jgwegeMTJ-FJaaHMeOjV{border-radius:9001px;height:32px;width:32px}._1OQL3FCA9BfgI57ghHHgV3 ._1wQQNkVR4qNpQCzA19X4B6{height:16px;margin-left:8px;width:200px}._39IvqNe6cqNVXcMFxFWFxx{display:-ms-flexbox;display:flex;margin:12px 0}._39IvqNe6cqNVXcMFxFWFxx ._29TSdL_ZMpyzfQ_bfdcBSc{-ms-flex:1;flex:1}._39IvqNe6cqNVXcMFxFWFxx .JEV9fXVlt_7DgH-zLepBH{height:18px;width:50px}._39IvqNe6cqNVXcMFxFWFxx ._3YCOmnWpGeRBW_Psd5WMPR{height:12px;margin-top:4px;width:60px}._2iO5zt81CSiYhWRF9WylyN{height:18px;margin-bottom:4px}._2iO5zt81CSiYhWRF9WylyN._2E9u5XvlGwlpnzki78vasG{width:230px}._2iO5zt81CSiYhWRF9WylyN.fDElwzn43eJToKzSCkejE{width:100%}._2iO5zt81CSiYhWRF9WylyN._2kNB7LAYYqYdyS85f8pqfi{width:250px}._2iO5zt81CSiYhWRF9WylyN._1XmngqAPKZO_1lDBwcQrR7{width:120px}._3XbVvl-zJDbcDeEdSgxV4_{border-radius:4px;height:32px;margin-top:16px;width:100%}._2hgXdc8jVQaXYAXvnqEyED{animation:_3XkHjK4wMgxtjzC1TvoXrb 1.5s ease infinite;background:linear-gradient(90deg,var(--newCommunityTheme-field),var(--newCommunityTheme-inactive),var(--newCommunityTheme-field));background-size:200%}._1KWSZXqSM_BLhBzkPyJFGR{background-color:var(--newCommunityTheme-widgetColors-sidebarWidgetBackgroundColor);border-radius:4px;padding:12px;position:relative;width:auto} Use keyboard shortcuts for your most frequent Outlook actions. ._9ZuQyDXhFth1qKJF4KNm8{padding:12px 12px 40px}._2iNJX36LR2tMHx_unzEkVM,._1JmnMJclrTwTPpAip5U_Hm{font-size:16px;font-weight:500;line-height:20px;color:var(--newCommunityTheme-bodyText);margin-bottom:40px;padding-top:4px;text-align:left;margin-right:28px}._2iNJX36LR2tMHx_unzEkVM{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex}._2iNJX36LR2tMHx_unzEkVM ._24r4TaTKqNLBGA3VgswFrN{margin-left:6px}._306gA2lxjCHX44ssikUp3O{margin-bottom:32px}._1Omf6afKRpv3RKNCWjIyJ4{font-size:18px;font-weight:500;line-height:22px;border-bottom:2px solid var(--newCommunityTheme-line);color:var(--newCommunityTheme-bodyText);margin-bottom:8px;padding-bottom:8px}._2Ss7VGMX-UPKt9NhFRtgTz{margin-bottom:24px}._3vWu4F9B4X4Yc-Gm86-FMP{border-bottom:1px solid var(--newCommunityTheme-line);margin-bottom:8px;padding-bottom:2px}._3vWu4F9B4X4Yc-Gm86-FMP:last-of-type{border-bottom-width:0}._2qAEe8HGjtHsuKsHqNCa9u{font-size:14px;font-weight:500;line-height:18px;color:var(--newCommunityTheme-bodyText);padding-bottom:8px;padding-top:8px}.c5RWd-O3CYE-XSLdTyjtI{padding:8px 0}._3whORKuQps-WQpSceAyHuF{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-actionIcon);margin-bottom:8px}._1Qk-ka6_CJz1fU3OUfeznu{margin-bottom:8px}._3ds8Wk2l32hr3hLddQshhG{font-weight:500}._1h0r6vtgOzgWtu-GNBO6Yb,._3ds8Wk2l32hr3hLddQshhG{font-size:12px;line-height:16px;color:var(--newCommunityTheme-actionIcon)}._1h0r6vtgOzgWtu-GNBO6Yb{font-weight:400}.horIoLCod23xkzt7MmTpC{font-size:12px;font-weight:400;line-height:16px;color:#ea0027}._33Iw1wpNZ-uhC05tWsB9xi{margin-top:24px}._2M7LQbQxH40ingJ9h9RslL{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-actionIcon);margin-bottom:8px} The name of your category will appear below the email subject in the email view. This rule is available only if you're using an Exchange Server account. Please check it. Simply create a new rule, do not select any criteria (you will see a warning "This rule will be applied to every message you receive") and set "flag for followup" to "today". ._12xlue8dQ1odPw1J81FIGQ{display:inline-block;vertical-align:middle} For some people, it makes the most sense to have folders based on what needs to happen next (reply, task, read, etc.) The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. The rule will be created regardless. However, as soon as you delete the message the item completely disappears from all Outlook views. I don't see the "flag for followup" as an option when creating mail rules, could you tell me where to find this? WebMicrosoft Outlook 2016 training video on how to flag your email messages for follow up which includes a pop up reminder in Outlook. The Follow Up Flag changes to a green checkmark and is removed from the To-Do Bar. ClickNew to create a new category. Made by a remote team from all over the world. To send a flag without a reminder alert, clear the Reminder check box. For others, it makes more sense to keep messages in folders based on specifics on the content (online shopping, work, etc.). To start from a blank rule, select Apply rule on messages I receive or Apply rule on messages I send. Flag to remind you and recipients to follow up. You can pin mails, but not flag. In theStep 2 area below, click on the criteria again (underlined in blue). If you frequently create tasks while checking your email, this can be a handy view to set up. This can be especially helpful if you need to access multiple messages from a single sender or need messages from multiple senders concerning a specific event like a silent auction. The encryption measures we use also keep all of your messages safe and secure. Rules allow you to move, flag, and respond to email messages automatically. Well, you can set it up here: 12 people found this If you wish to select and delete a large number of emails from your inbox, the best option is to use the Clean Email app. A green-yellow-red color system could help you prioritize the most important emails, for instance. Use the following steps to learn how to create a rule using the Rules Wizard. If you face such an issue, here is how to set up Microsoft Outlook to automatically delete email messages from certain people (or certain email addresses). Once you specify what will trigger the automation, its time to enter the. 2. The word or phrase can be anywhere in the message, such as the subject, body, or header. You can create further complex formatting rules in the More Choices and Advanced tabs. Search folders help you look for messages stored in various folders throughout your mailbox. Thankfully, Microsoft Outlook users can take advantage of various features designed to make important emails stand out. Click Home > Categorize, then click on your category. You can select multiple additional conditions by checking their checkboxes. To flag a new message both for you and the recipients, do the following: On the Message tab, in the Tags group, select Follow Up, and then select Add Reminder. On the File tab, choose Manage Rules & Alerts. In the Run in Folder box, to select a different folder, choose Browse, choose the folder, and then choose OK. Select the . To create a New color category, select New, type a name, select a color, and select OK. Luckily, you can mute notifications on the Outlook desktop app if you want to. ._2a172ppKObqWfRHr8eWBKV{-ms-flex-negative:0;flex-shrink:0;margin-right:8px}._39-woRduNuowN7G4JTW4I8{margin-top:12px}._136QdRzXkGKNtSQ-h1fUru{display:-ms-flexbox;display:flex;margin:8px 0;width:100%}.r51dfG6q3N-4exmkjHQg_{font-size:10px;font-weight:700;letter-spacing:.5px;line-height:12px;text-transform:uppercase;-ms-flex-pack:justify;justify-content:space-between;-ms-flex-align:center;align-items:center}.r51dfG6q3N-4exmkjHQg_,._2BnLYNBALzjH6p_ollJ-RF{display:-ms-flexbox;display:flex}._2BnLYNBALzjH6p_ollJ-RF{margin-left:auto}._1-25VxiIsZFVU88qFh-T8p{padding:0}._2nxyf8XcTi2UZsUInEAcPs._2nxyf8XcTi2UZsUInEAcPs{color:var(--newCommunityTheme-widgetColors-sidebarWidgetTextColor)} If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isnt tracked by the original item. Server-based rulesWhen you're using a Microsoft Exchange Server account, some rules are server-based. Click Add. Although it makes communication easy, it also requires time and attention. The flag text that recipients receive appears in the InfoBar. ._1EPynDYoibfs7nDggdH7Gq{margin-bottom:8px;position:relative}._1EPynDYoibfs7nDggdH7Gq._3-0c12FCnHoLz34dQVveax{max-height:63px;overflow:hidden}._1zPvgKHteTOub9dKkvrOl4{font-family:Noto Sans,Arial,sans-serif;font-size:14px;line-height:21px;font-weight:400;word-wrap:break-word}._1dp4_svQVkkuV143AIEKsf{-ms-flex-align:baseline;align-items:baseline;background-color:var(--newCommunityTheme-body);bottom:-2px;display:-ms-flexbox;display:flex;-ms-flex-flow:row nowrap;flex-flow:row nowrap;padding-left:2px;position:absolute;right:-8px}._5VBcBVybCfosCzMJlXzC3{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;color:var(--newCommunityTheme-bodyText)}._3YNtuKT-Is6XUBvdluRTyI{position:relative;background-color:0;color:var(--newCommunityTheme-metaText);fill:var(--newCommunityTheme-metaText);border:0;padding:0 8px}._3YNtuKT-Is6XUBvdluRTyI:before{content:"";position:absolute;top:0;left:0;width:100%;height:100%;border-radius:9999px;background:var(--newCommunityTheme-metaText);opacity:0}._3YNtuKT-Is6XUBvdluRTyI:hover:before{opacity:.08}._3YNtuKT-Is6XUBvdluRTyI:focus{outline:none}._3YNtuKT-Is6XUBvdluRTyI:focus:before{opacity:.16}._3YNtuKT-Is6XUBvdluRTyI._2Z_0gYdq8Wr3FulRLZXC3e:before,._3YNtuKT-Is6XUBvdluRTyI:active:before{opacity:.24}._3YNtuKT-Is6XUBvdluRTyI:disabled,._3YNtuKT-Is6XUBvdluRTyI[data-disabled],._3YNtuKT-Is6XUBvdluRTyI[disabled]{cursor:not-allowed;filter:grayscale(1);background:none;color:var(--newCommunityTheme-metaTextAlpha50);fill:var(--newCommunityTheme-metaTextAlpha50)}._2ZTVnRPqdyKo1dA7Q7i4EL{transition:all .1s linear 0s}.k51Bu_pyEfHQF6AAhaKfS{transition:none}._2qi_L6gKnhyJ0ZxPmwbDFK{transition:all .1s linear 0s;display:block;background-color:var(--newCommunityTheme-field);border-radius:4px;padding:8px;margin-bottom:12px;margin-top:8px;border:1px solid var(--newCommunityTheme-canvas);cursor:pointer}._2qi_L6gKnhyJ0ZxPmwbDFK:focus{outline:none}._2qi_L6gKnhyJ0ZxPmwbDFK:hover{border:1px solid var(--newCommunityTheme-button)}._2qi_L6gKnhyJ0ZxPmwbDFK._3GG6tRGPPJiejLqt2AZfh4{transition:none;border:1px solid var(--newCommunityTheme-button)}.IzSmZckfdQu5YP9qCsdWO{cursor:pointer;transition:all .1s linear 0s}.IzSmZckfdQu5YP9qCsdWO ._1EPynDYoibfs7nDggdH7Gq{border:1px solid transparent;border-radius:4px;transition:all .1s linear 0s}.IzSmZckfdQu5YP9qCsdWO:hover ._1EPynDYoibfs7nDggdH7Gq{border:1px solid var(--newCommunityTheme-button);padding:4px}._1YvJWALkJ8iKZxUU53TeNO{font-size:12px;font-weight:700;line-height:16px;color:var(--newCommunityTheme-button)}._3adDzm8E3q64yWtEcs5XU7{display:-ms-flexbox;display:flex}._3adDzm8E3q64yWtEcs5XU7 ._3jyKpErOrdUDMh0RFq5V6f{-ms-flex:100%;flex:100%}._3adDzm8E3q64yWtEcs5XU7 .dqhlvajEe-qyxij0jNsi0{color:var(--newCommunityTheme-button)}._3adDzm8E3q64yWtEcs5XU7 ._12nHw-MGuz_r1dQx5YPM2v,._3adDzm8E3q64yWtEcs5XU7 .dqhlvajEe-qyxij0jNsi0{font-size:12px;font-weight:700;line-height:16px;cursor:pointer;-ms-flex-item-align:end;align-self:flex-end;-webkit-user-select:none;-ms-user-select:none;user-select:none}._3adDzm8E3q64yWtEcs5XU7 ._12nHw-MGuz_r1dQx5YPM2v{color:var(--newCommunityTheme-button);margin-right:8px;color:var(--newCommunityTheme-errorText)}._3zTJ9t4vNwm1NrIaZ35NS6{font-family:Noto Sans,Arial,sans-serif;font-size:14px;line-height:21px;font-weight:400;word-wrap:break-word;width:100%;padding:0;border:none;background-color:transparent;resize:none;outline:none;cursor:pointer;color:var(--newRedditTheme-bodyText)}._2JIiUcAdp9rIhjEbIjcuQ-{resize:none;cursor:auto}._2I2LpaEhGCzQ9inJMwliNO,._42Nh7O6pFcqnA6OZd3bOK{display:inline-block;margin-left:4px;vertical-align:middle}._42Nh7O6pFcqnA6OZd3bOK{fill:var(--newCommunityTheme-button);color:var(--newCommunityTheme-button);height:16px;width:16px;margin-bottom:2px} Rules that affect messages that you send arent applied to task requests and meeting requests. The faster you respond to emails, the easier it is to move them out of your inbox. Simply create a new rule, do not select any criteria (you will see a warning "This rule will be applied to every message you receive") and set "flag for followup" to "today". If the message is open in its own window, click Message > Follow Up > Clear Flag. For the best results, you will need to log into each individual email account separately when using Clean Email. Select File > Manage Rules & Alerts to open the Rules and Alerts dialog box. Server-based rules must apply to messages when they are first delivered to your Inbox, and the rules must be able to run until they are completed on the server. Messages from people who are members of the Contact Group arent moved to the specified folder. Is there any way to flag? Select one of the options. Flagged messages appear in the To-Do Bar, in Tasks, and in the Calendar Daily Task List. Under Flag for Recipients, select a flag in the Flag to list. WebStep 1: Create a new folder to include the message you are going to flag (e.g., Excelnotes); Step 2: Move to the Inbox, and click one message that you are going to move, for example, message notices to moderate the comments; Step 3: In the " Home " Tab, click " Rules ", then click " Create Rule "; ._1LHxa-yaHJwrPK8kuyv_Y4{width:100%}._1LHxa-yaHJwrPK8kuyv_Y4:hover ._31L3r0EWsU0weoMZvEJcUA{display:none}._1LHxa-yaHJwrPK8kuyv_Y4 ._31L3r0EWsU0weoMZvEJcUA,._1LHxa-yaHJwrPK8kuyv_Y4:hover ._11Zy7Yp4S1ZArNqhUQ0jZW{display:block}._1LHxa-yaHJwrPK8kuyv_Y4 ._11Zy7Yp4S1ZArNqhUQ0jZW{display:none} However, you can easily disable that if you desire. Note: You cant change the flag text or set the Start date and Due date if you are using an IMAP email account. Rules allow you to move, flag, and respond to email messages automatically. Clean Emails Auto Clean feature allows creating customized email rules to automatically apply almost any action to emails that meet almost any specific criteria. Choose the account you want to sign in with. At the final stage, give a name for your color category rule, then select theRun this rule now on messages already in Inbox checkbox to retrospectively apply it to all of your existing emails. Remove a Follow Up Flag Right-click the email message. Am I missing something? Automated 15074 Try it now Work less, do more Connect your favorite apps to automate repetitive tasks. Right-click the message anywhere it appears in Outlook, and then select Mark Complete or Clear Flag. By default, Turn on this rule is checked. Select OK to close the dialog box. Backblaze is the solution I use and recommend. ._2ik4YxCeEmPotQkDrf9tT5{width:100%}._1DR1r7cWVoK2RVj_pKKyPF,._2ik4YxCeEmPotQkDrf9tT5{display:-ms-flexbox;display:flex;-ms-flex-align:center;align-items:center}._1DR1r7cWVoK2RVj_pKKyPF{-ms-flex-pack:center;justify-content:center;max-width:100%}._1CVe5UNoFFPNZQdcj1E7qb{-ms-flex-negative:0;flex-shrink:0;margin-right:4px}._2UOVKq8AASb4UjcU1wrCil{height:28px;width:28px;margin-top:6px}.FB0XngPKpgt3Ui354TbYQ{display:-ms-flexbox;display:flex;-ms-flex-align:start;align-items:flex-start;-ms-flex-direction:column;flex-direction:column;margin-left:8px;min-width:0}._3tIyrJzJQoNhuwDSYG5PGy{display:-ms-flexbox;display:flex;-ms-flex-align:center;align-items:center;width:100%}.TIveY2GD5UQpMI7hBO69I{font-size:12px;font-weight:500;line-height:16px;color:var(--newRedditTheme-titleText);white-space:nowrap;overflow:hidden;text-overflow:ellipsis}.e9ybGKB-qvCqbOOAHfFpF{display:-ms-flexbox;display:flex;-ms-flex-align:center;align-items:center;width:100%;max-width:100%;margin-top:2px}.y3jF8D--GYQUXbjpSOL5.y3jF8D--GYQUXbjpSOL5{font-weight:400;box-sizing:border-box}._28u73JpPTG4y_Vu5Qute7n{margin-left:4px} Thankfully, you dont have to continue shuffling through hundreds of messages daily. By flagging email messages, you can track responses to messages that you send. If you must follow up on a message that you are about to send, set a reminder for yourself. In the Step 1: Select condition(s) box, any condition you set on the previous screen is checked. I have the exact same question and can't figure it out. This is a public community. In theAdvanced tab, you can create specific searches for your rule using almost all available Outlook data. Open any message that is a response to the original message, select the InfoBar, and then select Open original flagged message. Not exactly what you want but close enough. You sent a message that uses a flag for yourself or others, but now want to remove the flag. The To-Do Bar pane opens and shows all flags. Select Next . .LalRrQILNjt65y-p-QlWH{fill:var(--newRedditTheme-actionIcon);height:18px;width:18px}.LalRrQILNjt65y-p-QlWH rect{stroke:var(--newRedditTheme-metaText)}._3J2-xIxxxP9ISzeLWCOUVc{height:18px}.FyLpt0kIWG1bTDWZ8HIL1{margin-top:4px}._2ntJEAiwKXBGvxrJiqxx_2,._1SqBC7PQ5dMOdF0MhPIkA8{vertical-align:middle}._1SqBC7PQ5dMOdF0MhPIkA8{-ms-flex-align:center;align-items:center;display:-ms-inline-flexbox;display:inline-flex;-ms-flex-direction:row;flex-direction:row;-ms-flex-pack:center;justify-content:center} Alternatively, you can turn the list on in Settings. For example, if you selected Flag messages from someone for follow-up in Step 1, click people or public group to select which senders' messages you want to flag, then click follow up at this time to select a flag and a follow up date. Outlook automatically suggests creating a rule based on the sender and the recipients. If you use a Microsoft Exchange account and move your sent items to an Outlook Data File (.pst) either manually or with AutoArchive, this feature isnt available.